Careers

Ensure excellence in all communication from the vice presidents and the department including group e-mails, hard-copy correspondence, memos, briefing information and other materials. Provide assistance in research, writing, editing, and distributing various materials including meeting minutes, member follow-up correspondence and legislative summaries. Review and proof all publications, documents and materials for public viewing, ensuring accuracy, thoroughness and compliance with NAM style guidelines.

Plan and handle all arrangements for department business meetings, receptions, and conferences (including Board meetings and other meetings of the NAM membership). Responsibilities include making internal room reservations; securing outside venues or virtual platforms as needed (in coordination with meetings management); coordinating A/V needs and refreshments; making accommodations and travel arrangements; developing invitation lists, distributing meeting announcements and tracking responses; organizing meeting logistics and registration; preparing tent cards; compiling and copying (or arrange for copying) materials such as handouts and rosters; updating NAMIS with final attendance lists for all non-paid meetings and ensuring that the NAM calendar accurately reflects all of the department's scheduled meetings and events.

Plan and coordinate broadcast e-mails, deliveries and mail merges, making arrangements with the Administrative Services Department as appropriate. Maintain the department's distribution lists, with special attention to updating contact information in a timely manner. Develop in-depth knowledge of all distribution lists in order to target communications depending on the content of the information to be distributed.

Coordinate and monitor current projects and work assignments for assigned teams and other department staff to ensure timely completion of all tasks. Proactively track due dates and follow-up with assigned teams as appropriate.

Provide research assistance for substantive policy materials, letters, speeches, memos and other advocacy materials (by accessing government, business and organization websites or other sources).

Assist the chief economist with data collection and analysis. Schedule interviews for research projects with NAM member companies; write and organize notes from interviews to support research goals.

Monitor Committee and other Hill meetings, as requested by policy staff. Monitor news websites and other sources for information pertinent to the issues covered by the department.

Organize and maintain the department's paper and electronic records including but not limited to internal and external correspondence and materials from membership committees, subcommittees, working groups and task forces. Coordinate the communication of updated policies to other departments and divisions, in consultation with the appropriate policy staff within the department.

Administrative Support

Perform various office management duties including coordinating department staff time and attendance program tracking; monitoring the budget, tracking invoices and handling check requests; filing expense reports; ordering supplies; ensuring proper and timely distribution of incoming and outgoing mail and overnight packages; handling the vice presidents' calendars; providing reminders of meetings, preparing background information and anticipating meeting needs, etc.

Answer telephone inquiries, take messages and/or direct callers to the appropriate person.

Maintain knowledge of NAM/department priorities and legislative issues in order to provide accurate and timely information and assistance to callers and other staff.

Work with the vice president to develop internal department procedures, in compliance with procedures established for the Policy and Government Relations Division. As appropriate, recommend procedural changes in the department that will improve efficiency and communications.

Maintain up-to-date paper and computer filing and retrieval system for correspondence, testimony, reports and public handouts.

Provide back-up support to other teams in the Policy and Government Affairs Division and the Manager, Executive Office in the Office of the President.

Type and Nature of Contacts :

Within the NAM : Contact with various levels of staff to provide or obtain information and to coordinate activities.

External to NAM : Contact with NAM members and Agency and Hill staff to provide assistance or information and to arrange meetings.

Supervisory Responsibilities:

Indirectly: Interns as appropriate (responsible for educating interns on office and policy-development procedures, as well available resources).

Degree of Supervision Received

Depending on the task, minimal supervision on regular functions; detailed instruction and checking on final product for special projects.

Qualifications

• Demonstrated proficiency with Windows, Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), internet, Web 2.0 channels;
• Excellent communications skills, both verbal and written;
• Strong proofreading skills;
• Excellent interpersonal skills;
• Strong planning and organization skills including proven attention to detail and follow through;
• Ability to change priorities, handle multiple tasks simultaneously and independently follow through on assignments;
• Ability to work in a team environment and perform as a valuable member of the team;
• Ability to work effectively in a fast-paced, quality and goal driven work environment;

Education and/or Experience

• College degree; experience on Capitol Hill or within the executive branch is a plus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.